The Best Way To Organize Your Photos – Step by Step Guide

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Do you have tons of photos scattered all over your desktop, laptop, iPad, external hard drives, phone and other devices? Does it take longer than it should to find a particular image? If yes, then you might be dealing with organization issues. Nearly everyone is struggling when it comes to organizing photos. So feel ease in knowing you’re not alone. In this article, I’ll assist you to understand how to organize your photos.

Organizing thousands of photos can be a challenging task. But with the precise approach, it can be accomplished efficiently and once you sort all those pictures, it will save you plenty of time in the future. All you need to have a system to organize your digital files.

STEP 1: LOCATE ALL OF YOUR PHOTOS

Find every single photograph you have on your computer as well as on your other devices. Begin with your computer, explore each and every folder of your computer where you keep your photos.

If you have trouble locating your pictures then search your computer for all files with jpg, jpeg, png extension. I recommend you to look one drive at a time.

Then create a temporary folder on your computer and gather all of your pictures there. Now, move on to your phone and other devices like hard drives, pen drives and camera, transfer all the photographs in separate subfolders inside that temporary folder.

STEP 2: DISCARD UNNECESSARY PICTURES

In the age of smartphones with high-grade camera features and digital cameras, it becomes easy for us to snap a hundred pictures of the similar view and we habitually click multiple pictures of the same look to get that one photo with perfect light and angle.

Plenty of them turn out to be blurry, red-eyed, poor quality and other issues.

  • To avoid accumulation of ordinary images, build a habit of deleting them right after the shoot.
  • Delete any duplicate images and the photos that you don’t aspire to keep(that recalls you of a bad memory or any bad dates).
  • Edit your photos as needed, keep the ones you like and ditch the bad ones.

STEP 3: STORAGE SPACE

You need to decide where you want to store your gazillion of photos. It can either be a dedicated drive on your computer or an external hard drive.

Let’s assume you want to store them in a drive on your computer. Choose a drive that has ample space to save all of your pictures. For instance, I choose Local disk (E:) on my system.

STEP 4: SORT YOUR PHOTOS – FOLDER SYSTEM

As now you know where you want to store your pictures, It’s time to move on to the real task that is sorting your photographs.

An interesting approach to organize images is to arrange them chronologically in the folder structure. According to this method, create a main folder in your dedicated drive and assign subfolders in it and categorise them yearly.

Then for each year again create subfolders for every month and in that month folder, make subfolders for various events as per your need or choice.

Then systematically move your pictures from the temporary folder to the appropriate subfolders.

For example, I created a main Picture folder in drive E and then classify that in yearly subfolders.

In, each year folder, I created subfolders categorised in months and then subfolders furthermore categorised the months into various events. It depends upon how precise you want to be with your photo management system.

ALTERNATIVE

If you don’t want to go this specific with the chronology then you can try the alternative process.

In this method, you can create folders based upon different categories and move your photos in those folders. This is a very manageable way to organize your pictures with the minimum effort.

STEP 5: SCAN YOUR PRINTED PHOTOS

Finally, you are done with organizing your digital images. Now, move on to your printed snaps.

Go with a similar approach you have implemented for sorting out your digital pictures.

PRINTED PHOTOS
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Firstly, gather them at the same place then scan and digitize the pictures. Transfer the images to a dedicated folder. By doing this, you can easily locate and share your memorable pictures anytime.  

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STEP 6: BACKUP YOUR PHOTOGRAPHS

Last but not the least, backup your photos often. You can opt for an external hard drive or cloud system.

Make sure you backup your photos every time you make any changes. Once your files are backed up, you can delete the pictures from your camera and other temporary drives.

CONCLUSION

It is advisable to make a routine to update and declutter your digital photographs. It will aid you to access your pictures conveniently and spontaneously.

Organizing pictures can be a tedious and time-consuming task. So, grab a cup of coffee or any beverage you like and start doing it.  

What other tips can you add to this list that I may have skipped? Let me know in the comment section.

If you find this article helpful, share it with a friend.

Stay organized. Stay happy !

The Best Way To Organize Your Photos – Step by Step Guide via @instaelegant
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